Document Imaging / Document Scanning / Document Storage / ECM Solutions

Litigation Support

Document imaging is a major part of litigation. Before document imaging paralegals had to do their discovery by hand. Utilizing document imaging and OCR/ICR technology allows for search of several documents simultaneously. Using paralegals to search 20,000 documents by hand would take about 67 hours, a digital document system can search the same amount in 3 seconds or less. Another advantage of using a digital format for documents in a law firm is the portability. Instead of having to have a copy shop create copies to distribute to all the parties involved, which can take days and thousands of dollars, you can distribute a CD that can be copied in a matter of minutes and costs only a few cents. One CD can hold approximately 15,000 images at 300 DPI, a notebook computer with a 60 GB hard drive can hold around 1,200,000 images. It would take a 10' x 6' x 6' trailer to carry the same amount of paper documents as it would to carry a notebook computer with digital images.

If your firm/organization is currently utilizing a litigation management suite such as Summation, Concordance, or Trial Director we can facilitate your needs with load/import files for importing images and OCRed text files into the desired case. The litigation management suites that we currently provide load/import files for are:

  • Summation
  • Opticon
  • Trial Director
  • Doculex (V3 & V5)
  • IPro Tech LFP
  • ETech
  • Visionary
  • DB Textworks
  • CaseMap

Medical Records

Document imaging can help improve productivity and efficiencies with medical imaging solutions, as well it can help your organization meet requirements for records retention without having to rent or buy storage facilities. It can help you store, centralize, distribute and manage medical images in a digital format within your organization and allow access to information remotely.

Imaging medical documents can provide instantaneous access to the most current, accurate images and information. Our medical imaging solutions can be implemented with existing records management applications. We adhere to HIPAA regulations and maintain the highest security precautions as to keep your records and information as secure as possible.

Architecture and Engineering

Copying and distributing blueprints and technical drawings can be cumbersome and costly. Digitizing these documents will allow your organization to distribute the electronic versions anywhere. Integrating digital imaging with web based storage will allow access at anytime from anywhere to your blueprints and technical drawings. During our process we can output technical drawings and blueprints in the DjVu file format to allow for more fluent transfers over networks. DjVu files have more compression allowing for smaller file sizes, thus they can be transferred or viewed remotely with less bandwidth usage.

DISC has the equipment and knowledge to convert your organizations oversized drawings and blueprints to a digital format. Our current maximum paper size is 42" wide (with a 38" scan area). Our document length limitations are based upon machine memory (we have scanned documents over 12' long in black and white without any issues).

The DjVu format was originally developed by AT&T Laboratories in 1996 and is a free file format. Web browser plugins and stand alone viewers for the DjVu format are widely available because they are open source. The DjVu format is considered to be a "lossy" format, meaning that the compression algorithms used to store the data do not allow for exact recreation of the bits when the image is recreated. DjVu files can be compressed at 5 to 10 times the compression of a JPEG file, or 25 to 50 times the compression of a TIFF G4 file. The added compression allows for easier transmission of large blueprints or full color documents over the Internet or an internal network. Because the DjVu format is "lossy" we recommend having a copy of TIFF Group 4 compressed images for internal network sharing and a copy of the images in DjVu format for external network or web access to large scale documents.

Construction

If you have to be at a construction site for a majority of your day to oversee operations, but would like to be able to work on paperwork, document imaging is a good investment. Utilizing a laptop computer and document imaging can allow for bringing your office with you wherever you go. A laptop with a 60 GB hard drive can allow you to have up to 1,200,000 documents at your fingertips wherever you are. As well, you can have blueprints and technical drawing digitized for portability as well.

Manufacturing

Digital imaging allows for streamlining of documents to and from multiple locations simultaneously. A main factor in being a top performer in the manufacturing industry is having a system that allows for automation. Your records and document management approach should follow this rule as well. Digital imaging allows your organization to share and distribute documents in real time to a number of locations.

Banking and Accounting

A major factor for keeping customers is customer service. Converting from a paper based filing system to document imaging allows for instant access to records. This allows your organization to bring customer service to a new level.

Government Agencies

Federal, state, and local government agencies need an effective way to manage, store, secure, and retrieve information to allow for serving the public and an effective manor. DISC provides imaging services allowing for digitization of records which will allow for streamlining public services.